Confession time: The first time I walked into a ballroom with a 4×4 video wall looming overhead, I felt like I’d stumbled onto a movie set. But not every event needs Hollywood-level spectacle—or the budget to match. Whether you’re prepping for a board meeting of twenty or a hybrid conference with hundreds, the question remains: what’s actually the best display for your audience and venue? Let’s cut through the jargon and get honest about video walls, TVs, and projectors so you pick more than just a big screen—you pick what actually works for your event’s vibe, space, and goals.
AV services meetings events – When your event calls for a display that’s as impressive as it is functional, video walls are the clear frontrunner among event display rental options. They’re not just screens—they’re immersive canvases that command attention, deliver crisp visuals, and offer unmatched flexibility. If you’re planning for an audience of 100-250+ and want to make a lasting impact, a video wall can transform your space into an experience.
Superior Brightness: Video wall brightness outshines projectors and TVs, performing brilliantly in both dark and well-lit venues. Ambient light is no longer your enemy.
Exceptional Resolution Quality: With each panel delivering high-definition clarity, video walls offer stunning image quality and contrast. A 3×3 video wall (about 10′ x 5.7′) is equivalent to a massive 138″ monitor, while a 4×4 setup (13.5′ x 7.5′) rivals a 184″ display.
Creative Customization: Unlike single screens, video walls can be configured in various shapes and sizes. You can display one seamless image or multiple sources—think live feeds, branded graphics, and social media walls—all at once.
Low Maintenance: Unlike projectors, which require regular bulb replacements and careful alignment, video walls are robust and reliable, allowing you to focus on the event, not the equipment.
Video walls are more than just big screens—they’re dynamic storytelling tools. Use them as seamless stage backdrops, interactive sponsor displays, or even as a virtual window for hybrid audiences. Their modular design allows you to tailor the layout to your venue and vision, whether you prefer a classic rectangle or a dramatic, custom-shaped installation.
For hybrid and in-person events alike, video wall customization means you can engage both onsite and remote attendees with vibrant, synchronized content. As one event tech consultant puts it:
‘A well-designed video wall does more than show content—it creates an environment.’
Behind the scenes, assembling a video wall is a feat of logistics and precision. Picture your AV team navigating a maze of panels—coffee in hand, cables in tow—meticulously aligning each screen for a flawless finish. While the result is spectacular, it’s important to factor in setup time and space requirements. Video walls arrive in modular pieces and are built onsite, so access and load-in logistics matter.
Budget is a key consideration. For most large events, expect to allocate around $10,000 or more for a professional video wall rental and installation. This investment pays off when you need the “wow” factor, high-impact visuals, and the flexibility to adapt your content on the fly.
Image Quality: Video walls deliver higher resolution and contrast than projectors, especially in venues with ambient light.
Customization: Panels allow for creative layouts and multi-source displays, unlike the single-image limitation of most projectors.
Audience Size: Ideal for 100-250+ attendees, ensuring everyone gets a clear, vibrant view.
Ultimately, if your event demands spectacle, substance, and seamless integration, video walls are where technology meets artistry—and where your investment delivers maximum impact.
For many event planners, TV rental for meetings and large monitor rental events offer the perfect blend of simplicity, affordability, and visual punch. If your audience is between 25 and 150 people and you’re working with a budget of around $2,000 or more, a single 80″ or 90″ monitor can deliver a professional, high-impact display without the complexity of a video wall or the lighting challenges of a projector. As one corporate event planner in Chicago put it:
“Sometimes the simplest solution is the one guests remember.”
Today’s large monitors—especially in the 80″ to 90″ range—are more than capable of grabbing attention and delivering crisp, vibrant images. This makes them ideal for breakout sessions, corporate meetings, sponsor displays, and digital signage. If you’re concerned about visibility or want to reach a larger group, you can always rent multiple monitors and position them strategically throughout your venue.
One Large Monitor: Perfect for a unified message, such as a keynote presentation or a single video feed. This setup is straightforward and keeps your content focused.
Multiple Monitors: Offers flexibility—display unique content on each screen, run simultaneous breakout sessions, or provide directional signage in different areas. This versatility is a key advantage of event display rental options using TVs.
While an 80″ monitor is impressive, it’s also portable enough to fit through most hotel elevators and doorways—unlike many video wall panels or bulky projector setups. However, it’s worth noting that moving such a large screen still requires careful planning and professional handling. Always confirm your venue’s access points and elevator dimensions before finalizing your display size recommendations.
Compared to video walls (which can start at $10,000+), TV rentals are a budget-friendly option for mid-sized events. According to Meeting Tomorrow, top-tier TV rentals typically start around $2,000, making them accessible for most corporate meetings and special events. You get a sharp, professional-looking display, minimal setup time, and reliable performance in a variety of lighting conditions—thanks to modern HDR and high-brightness panels that outperform most projectors in well-lit environments.
Cost-effective: Delivers impressive visuals without breaking the bank.
Minimal setup: Quick installation and easy integration with laptops or media players.
Versatile: Use one large screen or several smaller ones for maximum impact.
Accessible: Easier to transport and install than video walls or projector rigs.
Bright and clear: Excellent image quality even in rooms with ambient light.
Projector setup flexibility – When it comes to sheer adaptability, projectors are the undisputed chameleons of the event display world. Whether you’re hosting a small boardroom meeting or filling a packed auditorium, projector and screen rental solutions offer unmatched flexibility—often at a fraction of the cost of video walls. But, as any AV professional will tell you, the magic of projectors depends on one crucial factor: lighting.
Projectors excel in environments where you need to scale your visuals to fit the space. With a single projector, you can create a display that’s as small as a tabletop or as massive as a ballroom wall. This makes projectors ideal for unconventional venues, pop-up events, or historic spaces where installing a permanent screen or video wall isn’t possible. Their portability means you can set up almost anywhere, provided you can control the light and clear the projection path.
Projector advantages: Huge image sizes, adaptable to any space
Lower entry price compared to video walls (budgets typically start at $1,000+)
Supports a wide range of audience sizes—from intimate groups to hundreds or more
Portable and easy to reconfigure for different layouts
‘If you can dim the room and clear the pathway, a projector turns any wall into a canvas.’ – AV Specialist
While projectors offer impressive scale and flexibility, they have one major weakness: ambient light. Even the best commercial projectors struggle to compete with sunlight or bright overhead lighting. Washed-out images and faded colors are common complaints when the environment isn’t properly controlled. For the best results, you’ll need to dim the lights or use blackout curtains—especially for daytime events or venues with large windows.
Ambient light projector setups require careful planning—choose spaces where you can manage lighting.
Keep the projection path clear of foot traffic and obstructions to avoid unwanted shadows.
Projector maintenance costs are another important consideration. Unlike TVs or video walls, projectors rely on bulbs or laser light sources that degrade over time. Bulb replacements can be costly and inconvenient, especially for high-brightness models. Lenses may also require periodic cleaning or replacement to maintain image clarity. Over several events, these ongoing expenses can add up, impacting your total cost of ownership.
Expect to budget for replacement bulbs and occasional lens cleaning.
Image quality may fade as bulbs age—plan for regular maintenance.
Projectors are a smart choice for classic presentations, movie nights, or any event where you can control the lighting. They’re also perfect for venues that can’t accommodate a giant screen installation. With commercial projector and screen rental options, you can tailor your setup to fit both your audience size and your budget—just remember that the environment is everything.
Event technology trends for 2025 are rewriting the rules of what’s possible—and practical—when choosing between a video wall, TV, or projector for your next event. If you’ve ever been caught off guard by the unexpected, you know that even the best-laid AV plans can be upended in a moment. Just ask any event planner who’s had to move a massive video wall indoors mid-event because of a surprise rainstorm. That real-life scramble is a reminder: in the world of hybrid events, display solutions, resilience, and adaptability matter just as much as the latest tech specs.
Hybrid events are now the norm, not the exception. This shift is driving creative combinations of display technologies. It’s no longer about picking just one solution—event organizers are blending video walls for mainstage impact, TVs for breakout rooms, and projectors for flexible, immersive experiences. The goal? Maximum engagement and reach, whether your audience is in the room or tuning in virtually. Digital signage design tips are also evolving, with a focus on dynamic, real-time content that can pivot as fast as your agenda does.
What’s changing the landscape most is the rise of flexible content delivery and smarter audience engagement tools. Interactive features—like live polls, virtual trivia, and real-time Q&A—are seamlessly integrated into displays, making every screen an opportunity for connection. Energy efficiency is another top trend for 2025. Planners are asking tough questions about power usage, maintenance, and sustainability when choosing vendors. As one Senior AV Producer put it,
‘Tech trends will come and go, but nothing replaces knowing your audience.’
That means the best technology is the one that fits your event’s unique needs and your attendees’ expectations.
So, what’s trendy versus what just works? Video walls are the showstoppers, offering seamless visuals and the flexibility to display one massive image or multiple feeds. They shine in well-lit environments and large spaces, but require a higher budget and more setup time. TVs are the reliable workhorses—easy to install, cost-effective, and perfect for smaller rooms or when you want to display different content in different areas. Projectors remain the go-to for sheer size and versatility, especially when you can control the lighting, but they’re less effective in bright spaces and require careful planning to avoid obstructions.
Ultimately, the real art of choosing your event display in 2025 is about more than just the screen. It’s about understanding your audience, anticipating the unexpected, and leveraging the latest event technology trends to create memorable, engaging experiences. Hybrid setups, digital signage, and smart engagement strategies are your tools—but your vision and adaptability are what truly set your event apart. As you plan your next event, remember: technology is only as powerful as the story you tell and the connections you create.
Every event is different—no one-size-fits-all for screens! Video walls wow in big, bright spaces, TVs give crisp images on a tighter budget, and projectors flex with your setup. Know your crowd, your space, and your story before your screen.
When it comes to creating unforgettable visuals, the real art of choosing between a video wall, TV, or projector depends on your event’s size, setting, and audience experience. A video wall delivers stunning, high-brightness clarity for large venues and outdoor events, while LED TVs are perfect for smaller gatherings, exhibits, or breakout rooms where sharp close-up detail matters. For immersive, cinematic experiences or projection mapping, a high-lumen projector is often the best solution. At Angels Music Productions, we don’t just rent the gear—we guide you through the decision-making process, recommend the right technology for your goals, and provide full setup and support. Whether you need a sleek TV for a corporate meeting, a massive video wall for a product launch, or a projector for a wedding or festival, we’ll help you choose the perfect option to make your event look spectacular.
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